IRS Form W-2

2025 Printable Template

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Form last updated: 03/2024. Please verify this is the current version before use.

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What is a W-2 used for?

Form W-2 is used by employers to report wages paid to employees and the taxes withheld from them. It is essential for employees to accurately file their federal and state tax returns.

Who needs to fill out a W-2 form

Employers must complete this form for each employee who receives wages or compensation subject to income, Social Security, and Medicare taxes.

How to fill out a W-2 online?

Follow these steps to complete your W-2 form online.

Step 1
Step 1
Access the W-2 form using the online editor or obtain a paper copy.
Step 2
Step 2
Enter the Employer Identification Number in box B.
Step 3
Step 3
Fill in the employer's name, address, and ZIP code in box C.
Step 4
Step 4
Input the employee's Social Security number in box A.
Step 5
Step 5
Complete the employee's name and address in boxes E and F.
Step 6
Step 6
Report total earnings in box 1.
Step 7
Step 7
Indicate federal income tax withheld in box 2.
Step 8
Step 8
Fill out any applicable state information in boxes 15-20.
Step 9
Step 9
Review the form for accuracy before distributing to employees and submitting to the SSA.
IRS W-2 Information

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Frequently Asked Questions

Find quick answers to common questions about our PDF editor.

The W-2 Form is a document that reports an employee's annual earnings and the taxes withheld by the employer.

Employers must provide the W-2 Form to employees by January 31 following the end of the tax year.

Contact your employer for a replacement. If not received by the end of February, reach out to the IRS for assistance.

You can file without a W-2, but you must attempt to obtain it first and may need to use Form 4852 as a substitute.

W-2 is for employees with taxes withheld, while 1099 is for independent contractors who report income without tax deductions.

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