IRS Form 941

2025 Printable Template

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Form last updated: 03/2024. Please verify this is the current version before use.

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What is a 941 used for?

Form 941 is used by employers to report federal income tax withheld from employees' wages, as well as Social Security and Medicare taxes. Employers also use this form to report their share of Social Security and Medicare taxes. It is typically filed quarterly by employers who pay wages subject to these taxes.

Who needs to fill out a 941 form

Employers who pay wages subject to federal income tax withholding, Social Security, and Medicare taxes.

How to fill out a 941 online?

Follow these steps to complete your 941 form online.

Step 1
Step 1
Access Form 941 through an IRS-authorized e-file provider or download it from the IRS website.
Step 2
Step 2
Enter your Employer Identification Number (EIN).
Step 3
Step 3
Provide your business name and address accurately.
Step 4
Step 4
Report employee wages, tips, and other compensation.
Step 5
Step 5
Calculate and input the taxes owed based on reported wages.
Step 6
Step 6
Include your deposit schedule and tax liability.
Step 7
Step 7
Review the completed form for accuracy.
Step 8
Step 8
Sign the form electronically or by hand, depending on submission method.
Step 9
Step 9
Submit the form electronically or by mail, as applicable.
IRS Form 941 Information

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Frequently Asked Questions

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Form 941 is the Employer’s Quarterly Federal Tax Return used to report payroll taxes withheld from employees' wages and the employer's share of Social Security and Medicare taxes.

Form 941 must be submitted by the last day of the month following the end of each quarter.

Yes, Form 941 can be filed electronically through an IRS-authorized e-file provider.

You should file Form 941-X to correct any mistakes made on a prior Form 941.

If you have no employees and do not pay wages subject to federal taxes, you generally do not need to file Form 941.

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